The National Stone, Sand & Gravel Association is seeking a Meetings Manager to join the Membership and Meetings team based in Old Town Alexandria, Virginia. The position is responsible for planning and executing the logistics for meetings, conferences and other special events for NSSGA.
Manage all logistics for NSSGA meetings throughout the year, including Annual Convention, AGG1 Academy & Expo, Legislative & Policy Forum and other events as assigned.
Generate RFPs; negotiate rates and service expectations; and manage all meeting contracts including but not limited to: hotels, audio visual, housing, registration, shipping and transportation.
Create and update the production schedule/schedule of events for each NSSGA meeting or event. Oversee and maintain meeting data and registration lists. Prepare hotel resumes and function specifications.
Prepare and communicate preliminary and actual budgets for all aspects of the meeting.
Oversee registration, housing and other third-party contracts and manage vendor relationships.
Coordinate all logistics and specifications: assign function space, room set up, food & beverage needs, audio visual requirements and housing for all NSSGA meetings and events.
Execute and fulfill all sponsorship commitments tied to meetings and events.
Develop content for the website and mobile app for each event.
Work with Vice President to select sites and negotiate contracts for future meetings and events.
Four years or more experience in the meeting planning industry managing multiple events.
Extraordinary organizational skills.
Ability to interact effectively and to work congenially in a small office environment.
Solid knowledge of meeting planning principles, detail oriented
Exceptional internal & external customer service, writing and communications skills.
Ability to manage multiple projects, budgets and resources simultaneously.
Please provide detailed cover letter with salary requirements and resume to firstname.lastname@example.org. Located in Old Town Alexandria, VA, NSSGA provides a supportive work environment, excellent benefits, and competitive pay.
NSSGA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
NSSGA is the leading voice and advocate for the aggregates industry. Our members – stone, sand and gravel producers and the equipment manufacturers and service providers who support them – are responsible for the essential raw materials found in every home, building, road, bridge and public works project and represent more than 90 percent of the crushed stone and 70 percent of the sand and gravel ...produced annually in the United States. Production of aggregates in the U.S. in 2015 was more than 2.25 billion metric tons at a value of $21 billion. The aggregates industry employs approximately 100,000 highly-skilled men and women.