At Communities In Schools, we are “all-in” for kids. It is our passion—it is our mission. At the National Office, we collaborate with local affiliate organizations, to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. We are the nation’s largest dropout prevention organization, serving 1.5 million students in 2,400 sites across the country. We achieve this mission by hiring bright, creative, and innovative team members who have a passion for what we do.
About the Role:
Reporting to the Associate Director, the Grants Administrator will support the financial administrative grant process by working collaboratively with internal staff, affiliate organizations and other key stakeholders. This position will manage the administration of sub-grants into the CIS Network, and ensure all grant deliverables are carried out.
The essential duties of this position are below:
Schedule and participate in meetings with Finance, Development and Programs staff to discuss new grants and to review grant budget to actual progress.
Monitor federal grant spend down, ensuring all reporting requirements are met and the teams are up to date and informed on federal regulations.
Update monthly grant budget and salary tracking spreadsheets to monitor organizational spending against grant expectations and allocation of restricted funds.
Assist in completing grantor financial reports for the Development staff.
Prepare and submit draw down requests for federal grants.
Prepare sub-recipient agreements for all new sub-grants to be reviewed by the Associate Director of Grants Management.
Create and maintain sub-grant Salesforce records.
Monitor Salesforce reports to ensure timely action on grant requirements and payments.
Contact sub-grant recipients as necessary to alert them of outstanding requirements or problems with their submitted financial reports.
Initiate sub-grant payments to the Finance team at appropriate times.
Manage federally funded sub-grants given to Affiliates, ensuring that they understand and are capable of meeting federal reporting requirements.
Potentially manage a portfolio of CIS's smaller grants.
Bachelor’s Degree and a minimum of four years’ work experience in tracking actual program expenses against a budget and monitoring programmatic performance against funders’ objectives is required.
Experience managing federal grants is highly preferred.
Excellent verbal and written communications skills.
Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills.
Demonstrated ability to work both independently and as a member of a team.
Demonstrated ability to handle multiple tasks simultaneously and remain calm under pressure.
What we offer:
Work that makes a difference—the opportunity to contribute to an important mission.
A culture recognized by the Non-Profit Times as the #2 Non-Profit Best Place to Work in the United States.
Competitive and comprehensive compensation and benefits package.
Generous paid time off benefits. Commuter subsidy benefits.
Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information or any other basis protected by applicable law. Communities In Schools prohibits harassment of applicants or employees based on any of these protected categories .
About Communities In Schools
Across the country, 14.5 million kids under 18 live in poverty. These are disproportionately children of color who already struggle with issues of access and equity. Without community support, they are more at risk for missing school, dropping out and failing to earn a high school diploma. By helping our most vulnerable students stay in school and succeed in life, we are building stronger, healthier and more economically stable communities where every person is capable of reaching his or her greatest potential.