Provides primary staff support in the overall planning, implementation and evaluation of the Society’s specialty live meetings working in collaboration with the Assistant Director, Education and Meetings. Provides meeting logistical, marketing, and speaker management support as needed for SSO’s specialty meetings which currently include the International Symposium on Regional Cancer Therapies in February, Fellows Institute in November and the International Sentinel Node Society meeting in 2020. Assists with Annual Cancer Symposium projects on an as-needed basis. In this role, the manager is expected to work to automate many of the processes involved in the management of these programs and to develop or streamline the policies and procedures needed for their effective management and best practice implementation.
Works collaboratively with the Assistant Director, Education and Meetings to implement the SSO’s live specialty meetings. Specific responsibilities include:
Managing meeting logistics, which may include working directly with the venues/vendors and/or SSO staff on food and beverage, AV, housing, travel, registration, table-top exhibits, risk management, onsite management, etc.
Handling programmatic planning and management components relative to the preparation of each meeting, including document preparation, work plan development, faculty budget development, etc.
Assisting with site and vendor selection as needed, including management of the RFP process.
Serving as the primary liaison for faculty, moderators, and/or abstract presenters; manage communications and speaker logistics leading up to, during, and after the event. This includes working in conjunction with SSO vendors on AV information, faculty travel, the setup and management of audience response systems, etc.
Managing the program committees, including rosters, meeting schedules, creation of agendas, minutes, etc., for conference calls and in-person meetings.
Managing abstract submission and review processes, including preparation of necessary reports.
Managing the assembly of copy for the preliminary and final programs, as well as population of mobile app content. Supporting marketing strategies as appropriate.
Assisting in the procurement of grant funding, including submitting funding and/or equipment requests to online portals as needed. This does not include grant writing. Manage sponsorship fulfillment as needed for each event.
Coordinating evaluation and meeting analysis as needed for each
Interacting with related organizations (ASBrS, AHPBA, selected partners), consultants and other SSO staff/leadership as appropriate on all aspects of the live meetings.
Answering event questions and general inquiries via the event inboxes, as well as telephone calls.
Performing other job-related duties as assigned.
What we offer:
Collaborative work environment that values hard work and creative thinking.
Support for professional development.
Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO offices are closed the week between Christmas and New Year’s Day.
Flex hours, casual dress code, and ability to telecommute one day per week after six months of employment.
Free in-building workout facility.
Conveniently located near I-294, I-90 and I-190, and easily accessible from the Rosemont CTA Blue Line station. Complimentary shuttle from the station to the building during rush-hour.
A Bachelor’s degree or equivalent.
A minimum of 5 years of event management experience, medical or health care association management preferred.
Excellent organizational, analytical, and project management skills. Ability to work accurately and productively with administrative tools and equipment.
Excellent interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
A professional presence and well-rounded knowledge of health care and organized medicine is helpful.
Highly organized with strong computer skills, including Microsoft Office programs.
Willingness to travel to domestic meetings.
About Society Surgical Oncology
The Society of Surgical Oncology is the premier organization for surgeons and health care providers dedicated to advancing and promoting the science and treatment of cancer. The Society’s mission is to improve patient care by advancing the science and practice of surgical oncology worldwide. The Society's focus on all solid-tumor disease sites is reflected in its Annual Cancer Symposium, monthly scientific journal (Annals of Surgical Oncology), educational initiatives and committee structure. SSO has an international membership of 2900 professionals. SSO is located in Rosemont, close to Chicago O'Hare Airport, near River Road.