Program Coordinator, Bright Futures National Center (Grant Funded)
American Academy of Pediatrics
October 3, 2018
Full Time - Experienced
Health, Project Management/Program Development
4 Year Degree
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a detail-oriented individual to provide administrative and program support to the Bright Futures National Center (BFNC) to coordinate and implement BFNC-related activities and outcomes. This will include developing resources for BFNC multidisciplinary audiences, providing technical assistance to pediatricians and other pediatric health care professionals, and developing and monitoring cooperative agreements, grants and subcontracts/consulting agreements.
Some duties include: 1. Manage the budget/consultant tracking system and the development of BFNC contracts for subcontractors, sub-recipients, and consultants. Process expense forms, check requests, credit card statements, and invoices. Provide monthly reports to supervisor. Create and maintain a system to track deadlines, deliverables, and submission of invoices. 2. Assist with and coordinate administrative and select programmatic components of BFNC activities, including developing agendas and minutes; planning and coordinating meeting and travel logistical details for meetings; assisting with PowerPoint presentations and other educational presentations (including webinars and conferences); communicating with participants; and obtaining evaluations for activities. 3. Provide information, resources, and appropriate follow-up in response to BF-related requests (e.g., in-person, e-mail, and phone). Identify national, state, and AAP resources that can enhance technical assistance efforts. 4. Create and maintain a tracking system for BF activities (e.g., technical assistance requests, presentations, and materials dissemination) 5. Coordinate the development of training and technical assistance materials in select BF health promotion/disease prevention topics (e.g., oral health, mental health/substance use, and healthy weight) in collaboration with AAP staff and BFNC partners. 6. Assist in the creation and maintenance of online content for the brightfutures.aap.org Web site including posting content, monitoring links, and working with consultants in the development of new Web pages and electronic newsletters. Manage the BF email lists and rosters. 7. Assist in data collection and tracking for project evaluation activities. 8. Assist with the activities of the BF Advisory Committees, Workgroups, and Implementation Networks, and other national partners. 9. Assist in the development of federal continuation applications, grants, funding proposals, and/or contracts and serve as the central repository for proposal components.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
Qualifications: 1. Bachelor’s degree in public health, business administration, health administration, education, child development, health education, or related field, or an equivalent combination of relevant education and work experience required. 2. Two to three years’ experience in program coordination required, including meeting coordination and budget tracking/coordination. Experience editing/maintaining Web pages preferred. Experience with community outreach, grants management, and working in a health promotion/preventive field highly desirable. 3. Excellent organizational, time management, oral/written communication, and critical thinking skills required, including strong writing and proofreading skills. Must be detail-oriented, coordinate multiple projects simultaneously, and collaborate effectively with various internal and external constituents. 4. Proficiency with MS Office (Word, Excel, PowerPoint) required; experience with Web editing software (SharePoint, Publisher) and databases preferred. Some overtime, weekend work and travel required.
About American Academy of Pediatrics
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.