Executive Administration, Inc. (EAI) has an immediate opening for a Staff Accountant for the American College of Allergy, Asthma & Immunology (ACAAI), a national professional medical association with 6,000 members, a staff of 25 and an annual budget of $9 million.
Under the direction of the CFO, this position is responsible for all general accounting functions for the assigned clients, including but not limited to the following: Accounts Payable, Accounts Receivable, Bank Reconciliations, Account Reconciliations, and Monthly Financial Statement preparation.
Located in Arlington Heights IL, EAI is a full-service firm, providing management and headquarters services to national and international medical organizations. EAI has 37 years of experience in the non-profit environment, lending strategic focus and putting proven practices to work.
JOB DUTIES & RESPONSIBILITIES
Accounts Payable - Enter approved invoices into Accounting System (QuickBooks or SAGE), process payments for approved invoices via Check, ACH and Wire
Accounts Receivable - Prepare invoices and post payments when received. Follow up on outstanding invoices for collection, or write-off if uncollectable.
Reconcile all assigned bank accounts monthly. Research and correct any discrepancies.
Reconcile General Ledger accounts monthly. Research and make journal entries for any discrepancies.
Prepare and post general journal entries.
Provide management with financial information by researching and analyzing accounts
Prepare monthly financial statements for assigned clients.
Answer accounting and financial questions by researching and interpreting data.
Develop and implement accounting procedures by analyzing current procedures and recommending changes where appropriate.
Maintain accurate financial records
Prepare accurate schedules for annual audit and budgeting process and answer information requests from external auditors
Assist with coordination efforts to ensure proper and timely preparation of various required filings, including Form 990, and state registrations
Assist in the development of Annual Budgets
Prepare Pharmaceutical Company Grant Reconciliations upon request
Other duties as assigned
This position requires proven communication skills, strong management abilities and interpersonal skills. The successful candidate must have the following qualifications:
Associates Degree or higher in Accounting, Bachelor’s preferred.
Minimum of two to four years of proven accounting experience. Experience with non-profit healthcare associations is preferred.
Excellent oral and written communication skills, including research, proofreading and editing, and an ability to clearly and concisely express complicated financial concepts to a varied audience.
Positive professional demeanor and eagerness to implement innovative ideas.
Aptitude for working as a team member.
Knowledge of and functional competency with QuickBooks, SAGE, Microsoft Office suite, and database systems.
Strong aptitude for working in a fast-paced, sometimes high-pressure environment.
Additional Salary Information: Excellent benefits including: 90% employer-paid Health and Dental Insurance – Vision Insurance, Life Insurance and Long-term Disability paid by employer – 401K & Profit Sharing – Paid holidays and PTO program
About Executive Administration, Inc.
Founded in 1982, EAI is a fully accredited association management company that provides top-quality management services to professional associations and their related foundations. EAI’s management model is a proven, cost-efficient solution for small to mid-size organizations that require professional management and administrative services delivered by experienced association experts.