This lively, northern New Jersey, woman-owned, events and association management firm is seeking a resourceful, tenacious, program manager, interaction with clients, and the opportunity to travel. 

This salaried position will require travel to conferences and events (approx. 15-20%) post-pandemic.

Essential Job Functions

Meetings and Events – In--person

• Site search and RFP coordination
• Review, communication and negotiation of contract terms
• Budgeting and ordering Food & Beverage as well as audiovisual needs
• Help formulate meeting flow and agendas
• Track registrations and payments
• Coordinate and confirm guest speakers
• Work with hotels and travel agents to ensure client satisfaction
• Manage and execute programs, digitally, onsite around the country for clients and in the Bergen County NJ area for women’s networking group

Meetings and Events – Digital

• Manage speaker report and training
• Schedule prep calls
• Participate/lead tech checks
• Work closely with and manage event vendors; 
• Collect and oversee repository for event collateral 
• Distribute calendar invitations
• Work closely with the client on meeting objectives and status
• Support various writing needs such as Speaker Letters, event information packets, agendas, and other materials as requested 
• Main POC for day-of-event support and logistics
• Main POC for inquiries and questions

Production/Operations

• Set up conference calls, set reminders and take notes on calls
• Purchase supplies for events and office
• Oversee and develop meeting collateral including badges, signage, and speaker presentations
• Scan receipts, invoices and materials for digital storage and client billing
• Packing and shipping materials to/from events