Administrative, Clerical, Support, Development and Foundation
Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
We are seeking a Coordinator, Development & Strategic Partnerships to coordinate key aspects of the Development & Strategic Partnerships department activities including fundraising and committee activities. You will play a key role by supporting various administrative activities of the department and assisting with the development and implementation of the sponsorship/medical grant process for our programs.
What you’ll bring to the job:
Minimum 1 year of office and admin experience; some college desired.
Excellent organizational skills and customer service skills are required.
Minimum 1 year of Associate Management System (AMS) experience is required. NetForum or Salesforce experience is highly preferred.
Must exhibit ownership and enthusiasm for projects and department responsibilities.
Able to prioritize multiple tasks to meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Excellent attention to details, including grammar and editing skills.
Proficiency in Word, Excel, and PowerPoint.
Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
Coordinates all logistics for Corporate Liaison Board meetings, including travel coordination and meeting scheduling for Development & Strategic Partnerships (DSP) staff as needed.
Collaborates with DSP team to prepare any materials and coordinate all logistics for corporate visits and Endocrine Society board meetings for department.
Prepares, maintains, and distributes key departmental reports, including a weekly sponsorship report, grant status report, and updates for committee meetings under the supervision of the Associate Director, Development & Industry Relations.
Works with DSP staff to support grant submissions as assigned. This includes acting as back-up to the Senior Specialist to assist in grant submissions and reconciliations, as needed, filing of all Letters of Agreement (LOA) and preparation of LOAs for ACCME submissions.
Updates NetForum and maintains accurate tracking of funding opportunities, approved grants, and funds received. Provides follow up with sponsors on administrative matters as needed.
Maintains a user-friendly fundraising and industry contacts database and an accurate list of online portals, passwords, and other information used for submitting grants.
Assists the Associate Director, Development & Industry Relations, and other DSP staff to implement the Industry communications plan and the internal DSP biweekly newsletter.
Provides administrative and logistical support for DSP-related functions during the Endocrine Society’s Annual Meeting (ENDO).
Maintains Corporate Relations and Client Services filing systems.
Orders all supplies for department.
Provides administrative support to department as needed, including support for research activities of the department.
Other duties as assigned.
What you’ll do well:
Interact and communicate with individuals at all levels of the organization. Plan and organize tasks to achieve objectives. Organize in sequential and/or logical order in preparation for accomplishing an objective. Have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (Microsoft Office Products, AMS).
Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities and take corrective action when necessary.
Ensure that one's own and other's work and information are complete and accurate. Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Set up procedures to ensure high quality of work. Monitor the quality of work by setting up procedures. Act to verify information. Develop and use systems to organize and keep track of information or work progress. Prepare for meetings and presentations. Organize information or materials for others. Review and check the accuracy of information in work reports.
Effectively communicate ideas, thoughts, and facts in writing. Demonstrate ability in using correct grammar, punctuation, spelling, and sentence structure. Organize written ideas clearly. Tailor written communication to effectively reach audience. Express ideas clearly and concisely in writing.
Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively, and working towards solutions that all team members can support.
What you’ll get out of it:
Working with a staff that has passion for our mission, believes in one another and has fun.
The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
A chance to make a contribution in a fun job with room to make it your own.
A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
About Endocrine Society
Endocrine Society is the world's largest and most active professional organization of endocrinologists in the world. Founded in 1916, the Society is internationally known as the leading source of state-of-the-art research and clinical advancements in endocrinology and metabolism. We are dedicated to promoting excellence in research, education and clinical practice in the field of endocrinology. Society membership continues to grow with more than 18,000 members from over 100 countries. These professionals are dedicated to the research and treatment of the full range of endocrine disorders: diabetes, infertility, osteoporosis, thyroid disease, obesity/lipids, growth hormone, pituitary tumors, and adrenal insufficiency.
For employees, Endocrine Society offers a stimulating, collegial work environment of 86 staff where top performance is recognized and appreciated. We pride ourselves on our competitive pay practices and excellent benefits program, including a 10% annual employer contribution to a TIAA-CREF retirement plan, subsidized health, dental and vision insurance, fully paid life and disability income protection, professional development and tuition assistance programs, an on-si...te employee fitness room and generous leave benefits. We have a convenient Downtown D.C. location accessible by the Metro red line Farragut North and blue and orange line Farragut West stations.