The Director of Finance position provides leadership and direction to the finance functions for the Society. This position manages, directs, recommends, implements, monitors, and administers financial policies and procedures. This position is responsible for finance and accounting, financial reporting (including tax filings), budgetary controls and grants management. The Director of Finance is an active member of the Leadership team, reports to the CEO, and manages direct reports.
Finance and Accounting
Provide expertise and guidance on all finance and accounting related issues and ensure compliance with appropriate federal, state and local requirements.
Develop, implement and maintain financial systems, policies and procedures to ensure accurate financial reporting and effective internal controls.
Oversee management of financial operations including general ledger, A/R, A/P, cash management, etc. Ensure that financial transactions are reported on an accurate and timely basis.
Manage semi-monthly payroll process including payroll, timekeeping, leave accruals, and other benefits.
Serve as plan administrator for the Society’s 403b plan. Manage and coordinate with outside vendors for plan administration, compliance, reporting, testing, and investment advice.
Oversee and coordinate with Vanguard to manage the firm’s investment portfolio.
Coordinate and manage the charitable registration process with outside vendor.
Partner with Director of HR and Administration for open enrollment, benefits administration, payroll and salary administration, and 403b plans.
Generate timely and accurate financial management reports and analysis on a monthly basis and as needed.
Prepare year end forecasts for reporting and management planning as required.
Clearly and accurately explain the financial results of the Society.
Manage all aspects of the budget process and present integrated Society budget to CEO, Finance &Audit Committee (F&AC) and Council for review and approval.
Partner with CEO and program directors to develop financial strategies for organization including identifying business process improvements, new revenue opportunities, and cost efficiencies for the Society.
Audit and Tax Returns
Oversee all aspects of preparation for and execution of annual audit including auditor communications.
Accurately provide information for accounting firm to prepare 990, 990-T, and state tax returns in a timely manner. Review and approve draft tax returns
Provide information to outside firm to prepare all returns for the 403b plans including form 5500.
Coordinate and manage the financial interface between the Society and government agencies (federal, state and local), banking relationships, merchant accounts, investment managers/advisors, payroll service and other vendors.
Serve as staff liaison to the F&AC which entails direct interactions with the ASCB Treasurer and managing the preparation, accuracy and financial reports for spring and fall meetings and other meetings as necessary.
Present financial results to ASCB Council at the spring and fall meetings.
Manage direct reports to ensure accurate, timely and effective day to day operations of finance department.
Provide appropriate training and career development to maximize the contribution of each direct report.
Share performance feedback on a regular and ongoing basis.
Oversee the management of all grant activities andserve as financial liaison with all grant authorities.
Review and help prepare annual indirect cost proposal for timely submission to cognizant agency.
Negotiate indirect cost rate with agency as appropriate.
This position is directly responsible for managing department staff.
Required Education and Experience:
Experience: The candidate should have a minimum of 5 years’ experience as a hands-on and participative manager with final responsibility for the quality and content of all financial data, reporting and audit coordination for a non-profit organization with at least $6M of annual revenues.
The ideal candidate must be organized, detail-oriented, and a technology-savvy team player with an entrepreneurial bent. This candidate should be an effective and articulate communicator, able to build and maintain positive relationships with internal and external clients, and should have a passion for getting things done, with an interest in continual process improvement.
The candidate must have experience with federal grants management and related audits, ideally A-133 and/or Uniform Guidance audits and their requirements.
The candidate must have proficient knowledge and experience with GAAP principles, accounting and reporting software, ideally Dynamics SL, IMIS, Management Reporter, Paylocity and be proficient with Excel, PowerPoint and Microsoft Office.
ASCB is an inclusive, international community of biologists studying the cell, the fundamental unit of life. We are dedicated to advancing scientific discovery, advocating sound research policies, improving education, promoting professional development, and increasing diversity in the scientific workforce.