Administrative, Clerical, Support, Project Management/Program Development
4 Year Degree
Reports to: Deputy Executive Director
The Association of Research Libraries (ARL) seeks an organized, resourceful, detail-oriented, and collaborative non-profit/association professional to serve as a program manager that provides administrative support to its executive office and member engagement functions. As a member of the program management team, the program manager will contribute to the efficient and effective operation of the Association as it strives to implement its action plan and serve the needs of its member institutions in Canada and the US.
This Program Manager role will serve as a member of the program management team and provide administrative support to the Association’s member engagement and program strategy committees as well as to ARL’s executive office. The Program Manager will also play a significant role in the Association's publication process (e.g. formatting, copyediting, etc.) for documents created for ARL members and other external parties.
All ARL roles contribute to the development of a trusting and inclusive culture which reinforces ARL norms and values including the Association’s Code of Conduct.
Provide Support to the Association’s Member Engagement and Program Strategy Committees (approx. 40% of time)
Schedule Association Committee/task force meetings as necessary
Manage Association Committee virtual workspaces and documents
Format and distribute materials as needed
Support the tracking of ARL member representative transitions and associated processes
Provide support (eg. preparation, formatting, and distribution of materials as well as other logistical tasks) for the Association’s semi-annual meeting
Provide Support to the Association’s Executive Office (approx. 40% of time)
Maintain the calendar of the Association’s Executive Director
Schedule Board and select Board Committee meetings and assist with taking minutes and tracking action items as needed
In consultation with the Executive Director, prepare and format materials for Board and select Board Committee meetings
Provide Support to the Association’s Publication Process (approx. 20% of time)
Format and make accessible documents, PDFs, articles, papers, etc. using Word, Excel, Adobe Acrobat, and Adobe InDesign, as necessary
Create and maintain accessible templates for staff use in creating documents
Through collaboration and teamwork, the Association (members, staff, partners) works together to deliver on the mission it serves, based on the Board-approved Action Plan. The Association adheres to its Guiding Principles and Code of Conduct in all it does.
All ARL staff are telecommuting until further notice. ARL is headquartered in Washington, DC, and under ordinary circumstances most of our staff is located in the DC area, with flexible telecommuting policies.
Position Type & Expected Hours of Work
This is a full-time position (35 hours per week) and rarely requires evening or weekend work. Occasional travel within the US and Canada may be necessary in tandem with the role’s support of the Association's semi-annual meeting.
ARL is an equal opportunity employer committed to diversity in the professional workplace. The Association is firmly committed to providing opportunity for outstanding persons of every race/ethnicity, gender, creed, and background. Candidates who thrive in an environment that embraces diversity and inclusivity are encouraged to apply.
Salary is competitive and commensurate with experience. ARL offers standard benefits including sick leave, 22 days of vacation, and a retirement plan contribution. Screening of applications will begin immediately and will continue to be accepted until a candidate is hired.
The qualified applicant should submit a letter outlining interest and relevant experience, a résumé, and a list of three references using this application form.
Required Education and Experience
3 or more years of administrative experience
Experience with managing the calendar of executives
Experience with Microsoft Office, Adobe Acrobat, and Adobe InDesign
Experience with cloud computing (Google Suite preferred)
Knowledge of accessible document formatting principles/508-compliance
Preferred Education and Experience
Experience working within an association, higher education, and/or non-profit organization
Experience with customer relationship management systems (Salesforce preferred)
Experience with web content management systems (WordPress preferred)
About Association of Research Libraries
The Association of Research Libraries (ARL) is a nonprofit membership organization of libraries and archives in major public and private universities, federal government agencies, and large public institutions in Canada and the US. We are a forum for the exchange of ideas and a catalyst for collective action to create, share, and sustain our global knowledge. We advocate on research libraries’ behalf, convene our research and higher education partners, share intelligence on current issues, and develop the next generation of diverse library leaders.