The Staff Accountant is responsible for all aspects of accounts receivable for the Association, including cash reconciliation and integration through the iMIS database. This position is responsible for all accounting functions related to the NALP Foundation including monthly close and financial statement preparation. S/he will perform various support functions with payroll, oversee new hire orientation and other human resource and administrative responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the accounts receivable process to include: Daily validation of iMIS batches to PayPal, remote deposit of checks received in-house and distribution to proper staff for processing, validate daily Lockbox processing by membership coordinator, collections, and refunds.
Deferred income validation and coordination with AVP Database on fix of discrepancies.
Monthly validation of NALP and NALP Foundation general ledger to iMIS reports to include, revenue, deferred revenue, accounts receivable, inventory, publications, due to/from and prepaid.
Daily iMIS database posting, weekly integration and posting into GP Dynamics.
Reconcile NALP events to iMIS.
Weekly cash reconciliation and forecasting of cash receipts. Updating cash receipts daily, by category, for cash flow and projection.
Manage and reconcile employee Amex cards through Concur on a monthly basis.
Support annual audit by preparing client PBC schedules as requested.
Assist the CFO with all aspects of the annual budgeting process.
Update internal standard operating procedures (SOP) as needed.
Responsible for semi-monthly payroll processing, verifying accuracy, checking leave balances, managing year-end payroll, and training staff on payroll software (submitting time, requesting leave)
Prepare payroll for CFO approval and submission
Responsible for reviewing and auditing employee leave balances
Manage new hire orientation to include having new employees setup in iSolved and giving instructions to complete necessary sections. Along with the hiring supervisor, set a schedule for new employees to meet staff and provide new employee orientation manual
Maintain and update position descriptions and staff policies
Oversee employee education programs
Maintain the general ledger for the Foundation
Perform monthly close process: account reconciliation, accruals and deferrals, journal entries, investments.
Prepare draft financials for CFO to review on a monthly basis.
Monthly contact with investment firm to receive portfolio allocation and update dashboard for executive committee call.
Donation setup/payments in iMIS Fundraising module.
Research support to staff, members and vendors concerning financial matters
May attend annual conference and other meetings as requested
Bachelor’s Degree in Accounting or Finance and three to four years of experience, preferably in a non-profit environment
iMIS, GP Dynamics, Solver BI360 ,Concur Expense experience preferred.
Ability to work independently and multitask
Excellent organizational, communication and interpersonal skills
Proficiency with Microsoft Excel, Word and Outlook software
Must be able to prioritize with strong attention to detail
Ability to work in a deadline-driven, fast-paced and sometimes stressful environment with a high degree of accuracy and professionalism
About National Association of Landscape Professionals
We are the National Association of Landscape Professionals, an association serving over 100,000 lawn care and landscape contractors across the country. We provide member services in the form of educational resources and events, state and federal advocacy efforts, a national public relations program, a nationally recognized certification program, business mentoring and other member services. Excellent benefits and a creative, cohesive team of association management professionals make NALP a dynamic place to work!