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Meetings Coordinator

IACP

Details

Posted: 07-Jun-22

Location: Alexandria, Virginia

Type: Full Time

Categories:

Meetings/Expositions/Events

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Friday, July 8, 2022

_________________________________________________________________________

Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The IACP is the world’s largest and most influential professional association for police leaders. With more than 31,000 members in over 168 countries, the IACP is a recognized global leader in policing and is dedicated to enhancing the policing profession through new programmatic initiatives, advocacy, and excellent member services.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

Your role as a Meetings Coordinator will help meet the above goals in a dynamic, thoughtful, and progressive environment. In this role, you are asked to provide meeting management support for up to three IACP mid-sized meetings, which includes, but is not limited to logistical support and on-site meeting management. This position sources and negotiates venue contracts for approximately 50 training programs, some of which are government grant funded.

Job Responsibilities

Serve as the point of contact to plan, arrange, and coordinate administrative, logistical, and support services for assigned IACP small/mid-size meetings
Use IACP templates to create RFPs to source, analyze, and make meeting location recommendations for assigned events ensuring IACP standards are maintained
Assist with contract negotiations to identify, obtain, and negotiate suitable pricing
Work with internal teams and external vendors to coordinate logistical details of three annually occurring midsize meetings (300-1,000 attendees) to include but not limited to, speaker management, housing block, food and beverage, meeting room set-ups, audio visual, transportation, special events, on-site management, billing, etc.
Build and maintain an event app for two midsize meetings
Develop and manage project timelines and lead status meetings
Complete weekly, monthly, and final status reports as required for small/mid-sized events
Maintain and improve the IACP and conference brand. Consistently represent the IACP brand throughout all designated conferences
Assist Conference Managers with IACP Annual Conference responsibilities
Other duties as assigned

Minimum Qualifications

Bachelor’s degree in a relevant field
Two years of job-related experience
Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software
Equivalent combinations of education and experience will be considered

Required Knowledge, Skills and Abilities

Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
Effective task prioritization and time management skills
Solid writing, editing, and communication skills
Effective collaboration and teamwork skills
Attention to detail

Preferred Qualifications

Experience in a non-profit organization, association
Familiarity with and understanding of federal grant requirements and compliance a plus
Experience with, and ability to plan events and make logistical arrangements for individuals and groups

Special Conditions and Work Environment

Travel will be required 5-15% of the time throughout the year
Work takes place primarily in an office environment
Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

Medical HMO: Free for Employee and Family (Local Employees)
Vision: Free for Employee
Dental: Offered at a reasonable rate for Employee and Family
403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume.

Cover letters must contain the name of the position being applied for as well as the requisition number.
The IACP may consider applicants for positions other than those indicated.
Please note that applications received without the requested information will not be forwarded for review.

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability. No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.

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