Career Center
Alexandria, VA
Alexandria, Virginia
Alexandria, Virginia
Alexandria, Virginia
Arlington, VA
Alexandria, Virginia
Posted: 04-Jan-23
Location: McLean, Virginia
Type: Full Time
Categories:
Preferred Education:
Director of Meetings
Would you like to be a part of the industry that helps protect people’s lives and property? Are you a self-driven, can-do individual who is always looking for positive ways to contribute?
The Monitoring Association (TMA), an entrepreneurial small-staff trade association representing the professional security monitoring industry, seeks an enthusiastic, hands-on, detail-oriented Director of Meetings. TMA is currently working in a primarily remote, hybrid environment, with an expectation of being in-person periodically at our McLean/Tysons Corner, Virginia office.
We are a small team of dedicated professionals working to support a technology-centric, public-safety-connected industry.
The Director of Meetings and Conventions is responsible for all aspects of a wide range of meetings from contracting to final invoice review.
S/he is the primary individual on meetings, working with other departments (marketing, membership, education, and programs) to produce successful meetings ranging from education-based meetings for mid-level management to high-end education/net-working events for C-Suite Executives. Meeting attendance run between 25 to 300 people.
How will you spend your time?
- Contracting, budgeting, planning, and promoting meetings and events, including, but not limited to:
- Quarterly meetings for a lobbying division
- Long-range Planning Meeting (currently virtual)
- Mid-Year Meeting (currently virtual)
- Annual Meeting
- Receptions and dinners for related public safety organizations
- TMA Booths in trade shows
- Developing and coordinating sponsorship programs for meetings and selling sponsorships
- Working with outside vendors including hotel contracting, audio visual companies, DMCs, transportation companies, florists, and trade show vendors
- Writing letters of invitation and promo copy
- Tracking registration numbers and room blocks
- Assisting with awards programs by ordering awards and assisting with presentations
- Coordinating staff travel plans
- Handling packing and shipping for all meetings, events and shows
- Serving as the staff liaison for the FirstNet Certification Program
- Performing other duties as assigned
The ideal candidate:
- Enjoys working in a small, congenial, fast-paced setting where everyone “pitches in” at all levels and expectations are high.
- Has a bachelor’s degree.
- Has a minimum of 5 years of experience and a documented track record in all aspects of meeting planning, including contracting, budgeting, writing specs, reviewing BEOS, guarantees, invoice review, and working with hotel staff and outside vendors.
- Can multi-task on multiple events.
- Has a broad understanding of the association environment and of effective marketing and communications practices.
- Has a strong work-ethic and is comfortable working with minimal supervision on a wide variety of tasks.
- Exercises sound judgment/problem solving when issues arise.
- Can do a moderate amount of travel to association events and trade shows.
TMA is currently working in a primarily remote, hybrid environment, with an expectation of being in-person periodically at our McLean, Virginia office.
To apply for the Director of Meetings and Conventions position at TMA:
Submit cover letter and resume with salary requirement to Celia Besore, CEO, at cbesore@tma.us. Please include “TMA Director of Meetings and Conventions” in the subject line.