Career Center
Alexandria, Virginia
Alexandria, VA
Alexandria, Virginia
Arlington, VA
Alexandria, Virginia
Alexandria, Virginia
Posted: 16-Jan-23
Location: Alexandra, Virginia
Type: Full Time
Salary: $70,000-$75,000
Categories:
Preferred Education:
Additional Information:
SUMMARY OF RESPONSIBILITIES:
The Membership Database Manager will be a key contact for internal and external users of iMIS. The Manager will build and run reports, maintain data integrity, and work with all aspects of the membership database. ACTE is currently undergoing an upgrade from iMIS desktop to the cloud-based iMIS EMS, and the Membership Database Manager will assist in working with consultants and staff to ensure a smooth transition to the new system.
ESSENTIAL FUNCTIONS:
- Run/Build iMIS reports and queries/IQAs
- Analyze database issues and develop solutions
- Maintain data integrity in iMIS
- Coordinate State & Region conference registration (including online) set up
- Assist with on-site meeting registration
- Run Monthly G/L reports & reconciliation of iMIS to G/L
- Distribute state, division and region meeting rosters to state leaders/VPs
- Create invoices in iMIS, confirm and track payments for sponsorships, eblasts, advertising, follow up on open balances
- Run monthly billing for individual, Educational Institution, Corporate, and Affiliate members
- Review/Proof iMIS batches including error correction
- Run membership rosters
- Complete monthly State Financial Detail process to distribute dues to state affiliates
- Review ShopACTE (bookstore) orders
- Reconcile monthly ShopACTE (bookstore) inventory
- Add new inventory to iMIS and make inventory adjustments
- Process quarterly ShopACTE (bookstore) royalty payments
- Fulfill requests for membership information promptly
- Process manual credit card charges and refunds (serve as back up)
- Month Close process in iMIS (serve as back up)
- Enter and approve ACH transactions (serve as back up)
- A/R batch processing (serve as back up)
- Process membership batches (serve as back up)
EXPERIENCE, SKILLS AND QUALIFICATIONS:
- 5-8 years minimum experience working in iMIS and database administration required
- Knowledge of building IQA’s (iMIS report query)
- Strong communication, organizational, analytical and customer service skills
- Ability to work with minimal supervision
- Ability to work with volunteer leaders and outside vendors
- Experience implementing new/upgraded technology systems preferred
- Ability to work in the office in Alexandria, VA at least 1 day per week; travel to events within the US 3-4 times per year
- Bachelor’s degree preferred, or any combination of education, experience, and training equivalent to a Bachelor’s degree
ABOUT ACTE:
ACTE is the nation’s largest not-for-profit association committed to the advancement of education that prepares youth and adults for successful careers. ACTE represents the community of CTE professionals, including educators, administrators, researchers, school counselors, guidance and career development professionals, and others at all levels of education.
COMPENSATION:
This is a full-time, salaried, exempt position with an annual salary range of $70,000-$75,000, depending on experience. Benefits include, but are not limited to, a flexible, business-casual work environment; health, dental, vision, life and disability coverage; 401(k) employer match; paid sick leave; 15 days of paid time off, with more time available after three years of employment; most federal holidays off; and the week off between Christmas and New Year.