Career Center
Alexandria, Virginia
Arlington, VA (National Landing)
1101 14th Street NW, Washington DC 20005
Illinois
Old Town Alexandria, VA
Chicago, IL-Hybrid Workplace
Remote
Posted: 10-Nov-23
Location: Alexandria, Virginia
Type: Full Time (Remote & In Office)
Categories:
Required Education:
Additional Information:
Reporting Structure:
The Program Manager, Publications and Communications reports to the Director, Publications and Public Outreach.
Qualifications
Bachelor’s degree in communications, publishing, or related field. One- or two-years publishing experience preferred. Analytical thinker with ability to successfully handle multiple duties simultaneously. Task-oriented with excellent attention to detail, copy editing/proofing skills, and organizational skills. Ability to identify priorities, work independently with accuracy and precision, and develop tactics for addressing issues or requests. Collaborative and cooperative interpersonal skills. Experience with manuscript submission software preferred.
Key Responsibilities
- Provide support at all levels of the production process to the AAO-HNS/F publications including journals Otolaryngology–Head and Neck Surgery and OTO Open, Bulletin, and OTO News as well as the Podcast channels, among others.
- Serve as journals’ liaison for staff and colleagues and external inquiries from members, authors, etc., and participates in and contributes to the strategic direction of the journals.
- Manage the Resident Reviewer Development Program for Otolaryngology–Head and Neck Surgery and OTO Open.
- Coordinate the publication and distribution of the journal podcasts.
- Facilitate the editing and production of the Annual Meeting Program Supplement.
- Manage the ENTHealth+ patient information subscription program.
- Serve as member of the Communications BU social media team.
- Manage and execute special projects as they are assigned in the Communications Business Unit.
Specific Duties
- Provide support for the Bulletin, Meeting Daily, and Podcasts throughout the production schedules
- Attend monthly content calls and Bulletin Editorial Group meetings, among other planning meetings
- Provide copyediting and editorial input
- Contribute to strategic content development and approach
- Facilitate the publication of Clinical Practice Guidelines and Expert Consensus Statement and other AAO-HNSF Research and Quality Business Unit products with the journals Editorial Office and inner colleagues.
- Coordinate and facilitate engagement of mentors and mentees throughout the two-year obligation of the Resident Reviewer Development Program (RRDP).
- Write and coordinate the development of articles for the Bulletin and announcements for OTO News related to the RRDP and other topic areas as assigned.
- Support the RRDP International Community Curriculum by coordinating with the journals Deputy Editor.
- Attend the ongoing journals publisher calls and podcast recordings; coordinate and contribute to strategic planning sessions; attend the Editorial Board and International Editorial Board meetings; review publisher reports; and other areas as assigned.
- Serve as a backup for production of OTO News, the AAO-HNS/F weekly enewsletter.
- Manage the ENThealth+ subscription program, which includes onboarding and processing new subscribers, troubleshooting subscription issues, and tracking renewals and expired subscriptions.
- Contribute outreach and engagement ideas, representing publications and ENThealth, on the internal Communications BU social media team.
- Serve on AAO-HNS/F committees and task forces as assigned.
- Travel as required.
Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing
Application Instructions:
Please submit your resume, cover letter and salary expectations through one of the following options (applications without this information may not be considered).
Email: Attach a Word document or copy and paste your cover letter and resume.
Mail: AAO-HNSF, 1650 Diagonal Road, VA 22314-2857 Attention: Human Resources
Fax: 1-703-683-5100